Meeting Scheduler

Free

Let prospects book time with you instantly — for free. HubSpot's meeting scheduler handles the coordination, prep, and follow-up automatically, so your team can focus on closing.

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Let prospects book meetings instantly with shareable links

Eliminate double-booking with real-time calendar sync

Schedule with multiple team members using one link

Automate meeting prep and follow-up with AI

Schedule meetings in seconds to keep deals moving forward.

Scheduling a meeting used to mean a chain of emails. HubSpot's meeting scheduler replaces that with a single shareable link — one that syncs with Google and Office 365, routes to the right rep automatically, and triggers AI-powered prep and follow-up without anyone lifting a finger. Interactions log to your CRM, so nothing falls through the cracks.

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Let prospects book instantly while you control the calendar.

Share real-time booking links to eliminate scheduling back-and-forth and put you in control of your availability. With round-robin scheduling, prospects can connect with the first available rep, distributing meetings fairly across your team. For complex deals, group booking coordinates multiple team members in one click — ideal for demos and onboarding calls.

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Automate prep, research, and follow-ups.

HubSpot’s automated pre-meeting prep and post-meeting follow-ups compile all relevant customer context before meetings, including CRM records, recent engagement, and suggested talking points. After meetings, AI flags important next steps, logs notes, and helps generate tailored follow-ups to keep prospects engaged, all while saving your team valuable time.

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Sync your calendar with your CRM and eliminate data silos.

Share your booking link anywhere — including in emails, social media, documents, and more — while your calendar and HubSpot Smart CRM work as one unified system. Avoid manual updates and lost information — every interaction automatically syncs to your contact records, keeping your team efficient and your data accurate. Real-time calendar integration ensures there won’t be any double-booking or having to manually update your availability as it changes.

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306,000+ customers in over 135 countries grow their businesses with HubSpot

Get started with HubSpot's free meeting scheduler today

Book more appointments with less hassle by letting prospects book a meeting time that works for both of you. HubSpot's meeting scheduler syncs with Google Calendar and Office 365 Calendar.

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Though the primary feature identified on this page is free, some of the other features described on this page may require a paid subscription or the purchase of an additional plan or add-on. Feature availability may vary by plan, or account type. For full details on which features are included in each plan, please visit our Pricing Page.