Meeting Scheduler

Free

End scheduling back-and-forth and automate meeting prep and follow-up with HubSpot's meeting scheduler.

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HubSpot calendar view with daily meetings and meeting scheduler configuration showing host selection, team rotations, and user management for Bram Janssens

Schedule meetings in seconds to keep deals moving forward.

With HubSpot’s meeting scheduler, prospects can book a meeting with a rep or multiple team members using a shareable link. The scheduler automatically syncs with Google and Office 365 calendars in real-time to ensure availability and eliminate double-booking. It also automatically logs every interaction in your CRM so you have a complete view of every prospect’s journey. And you'll save time with HubSpot's AI meeting assistant, which automates meeting preparation and follow-up.

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HubSpot meeting booking page for Scott Rossow showing July 2025 calendar with date 23 selected, duration options of 15 minutes, 30 minutes, or 1 hour, and available time slots from 7:00 pm to 7:45 pm in Central European Time

Let prospects book instantly while you control the calendar.

Share a real-time booking link to eliminate scheduling back-and-forth and put you in control of your availability. With round-robin scheduling, prospects connect with the first available rep, distributing meetings fairly across your team. For complex deals, group booking coordinates multiple team members in one click — ideal for demos and onboarding calls.

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HubSpot meeting transcript with video playback showing participant speaking, AI-generated next steps including follow-up tasks and transcript extraction, timeline at 8:21 of 18:26 minutes, and speaker identification tracks for GJ and FL participants

Automate prep, research, and follow-ups with an AI meeting assistant.

HubSpot’s AI meeting assistant compiles all relevant customer context before meetings, including CRM records, recent engagement, and suggested talking points. After meetings, it flags important next steps, helps log notes, and assists in generating tailored follow-ups to keep prospects engaged, all while saving your team valuable time.

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HubSpot sales dashboard showing daily calendar with meetings including

Kim Weekly Review" and "Follow-up with Lauren Bognar," plus summary panel displaying warm lead sequence with 5 contacts enrolled, 2 manual email tasks due today, and guided follow-up action for 7-day email non-response" class="csol-image " width="567" height="425" style="--csol-image-aspect-ratio:1.3333333333333333;" data-csol-image-orientation="landscape" loading="lazy" />

Sync your calendar with your CRM and eliminate data silos.

Share your booking link anywhere — including in emails, social media, documents, and more — while your calendar and HubSpot Smart CRM work as one unified system. Avoid manual updates and lost information — every interaction automatically syncs to your contact records, keeping your team efficient and your data accurate. Real-time calendar integration ensures there won’t be any double-booking or having to manually update your availability as it changes.

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268,000+ customers in over 135 countries grow their businesses with HubSpot

Get started with HubSpot's free meeting scheduler today

Book more appointments with less hassle by letting prospects book a meeting time that works for both of you. HubSpot's meeting scheduler syncs with Google Calendar and Office 365 Calendar.

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For more detailed information on pricing, our free tools, and premium products, please see our Pricing Page.