Conference Planning Checklist - PDF

Planning a conference? Use this comprehensive checklist to be sure the event goes off without a hitch!

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You can download the conference planning checklist template as a PDF.

The checklist is divided into ten sections based on the time period during which each task should occur.

The first section includes tasks that you should complete 18-24 months prior to the conference dates. These preparatory tasks include choosing the exact conference dates and creating a budget.

The second section of the checklist includes tasks that need to occur between a year and a year and a half before the conference dates. These include selecting the venue and requesting abstracts.

In the sections for the period three months to a year before the conference, you will find tasks ranging from opening registration to evaluating abstracts and preparing the conference program.

In the last three months before the conference, you will need to complete tasks like purchasing supplies, preparing registration packets, and organizing a rehearsal.

Don't forget to include items in the checklist for during and after the conference. These include set up and check ins, paying invoices, and disseminating post-conference surveys.

You can add tasks to this checklist to adapt it for your unique conference needs.

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Conference Planning Checklist - PDF

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