12 Templates for Follow Up Emails After a Meeting, Conference, and More

Networking is tough. But it doesn't have to be.

We have some insider tips to make networking less painful and to create real value for our connections so we can develop meaningful relationship.

Let's stop the BS and start creating conversations that matter by sending effective follow-up emails.

Follow Up Email Subject Lines

Part One

Before we get into our 12 templates, let's review subject lines.

We've spent some time exploring subject lines that influence people to open. With that data in mind, below are some email subject lines that we can use for our next follow up email after a networking event, business meeting, conference, or meeting someone.


12 Follow Up Email Templates

Part Two

Use Case: After a Conference or Event

We should be useful and add value before expecting something out of our new connections. Use this follow up email template after meeting someone to demonstrate that value:

Have you tried using [tool] for [goal]?

Hi First Name,

Glad we got to meet at event. I checked out your website afterwards and loved your take on creating high performance teams. Have you tried using recommendation? I use that framework with my team and it has been incredibly successful.

Happy to chat more about it or send over some templates and examples if you’re interested.

Again, it was great meeting you at Name of Networking Event, and I hope to see you again soon.


Here's another example of a follow up email to send after meeting someone at an event:

This may help with your Q3 objectives

Hi First Name,

It was great meeting at name of event. I remember you mentioning that you’re trying to revamp project next quarter, and I thought I would share a book that I used to exceed my own target goals by [result].

It’s called Name of Book, and I just sent you the Kindle version of it. Hope you like it!

Happy to discuss the book or my own approach if you’d like.

Just let me know!


Use Case: To Ask for a Meeting

Looking to move a relationship along to the point of actually meeting the person? Perhaps the following template can help.

Free for coffee? On me!

Hey First Name,

I’m going to be embarrassingly honest: I’ve really enjoyed learning more about what you do and would love the the opportunity to connect over coffee to learn more about your experience with industry or specialty. I’m currently doing role or project at Company Name, and am very interested in learning more about how you use A/B testing to enhance detail mentioned in last conversation.

I know you must be very busy, but thought I’d try my luck. Would you be able to grab a coffee for 20 minutes this Wednesday or Thursday at time? Just let me know!


Are you coming from out of town and want to make the most of your visit by meeting with someone key in that area? Try a template like so:

While I'm in the neighborhood...

Hi First Name,

I’m here in City Name this week, trying to make good on meetings I’ve missed being out in City or State Name.

I know you must be busy, but I’ve always admired your work in [Describe role] and appreciated all you had to say when mention last time you spoke. Since then, I’ve made some developments of my own in this arena.

If you’re around, I’m flexible to whenever worked in your schedule.


Use Case: Follow Up to the Follow Up Meeting Request

If we never get a response to our initial meeting request, it's possible our email just got lost in individual's inbox. In situations like this, sometimes a "quick reminder" email template is best.

Did I get lost?

Hey First Name,

Just want to follow up in case this email got buried.


Use Case: To Promote Your Business or Service

How can we help you solve [business challenge]?

Hi Name,

Great meeting you yesterday and learning more about the Company Name story. I really admire how you brought the team from just 10 employees to more than 400 ego stroke.

I’ve been thinking about your struggle with [business challenge] more, and I think we could help you solve problem by thinking through your solution. There are a ton of companies just like yours using our new product which value.

Would you be be able to hop on a call sometime this week to discuss more? I can also introduce you to a few of our customers that were experiencing the same issues with their teams.



Great meeting you, thought you might be interested in [Resource]

Hi First Name,

It was great meeting at the name of conference or event.

I remember you talking about how you had a big project type project coming up. I just sent you the Kindle version of my favorite branding book name of book. I hope it is helpful.

By the way, have you ever considered our product for value of product? If so, I’d love any brutal feedback. I provided some specific questions below.

Anything I can help with?


Use Case: After A Cold Ask

We all need a little help from our friends. Sometimes we need help from those who aren’t friends too. When we receive no response after sending a cold email asking for a favor, we can send the following email template:

You might find this [Resource] valuable

Hi First Name!

I'm Your Name from Company Name. I sent you an email last week about resource that could be useful for your readers. I've come across your website and it's amazing how much value you offer readers looking to learn about blog content topic.

I thought you'd be interested in including our resource in your resources round up page because it's different from the other links you've referenced and may provide your readers with a different way of consuming information about topic -- a more visual medium.

You can take a look at the resource here insert hyperlink.

Let me know if you decide to share it! I would love your feedback as well.

Use Case: Thank You Email After Meeting

In thank you emails, it’s important to describe concrete results that our contact helped us achieve, and express why that result is meaningful.

Another rule is to pay it forward. In return for their help, we can provide something valuable to our contact in the form of an introduction or a relevant resource to demonstrate our gratitude and that this is not a one-way relationship.

Thought you might like to meet [Name]

Hi Name,

Thank you so much for meeting with me today. I really enjoyed our conversation and learning more about what you do at Company Name. I truly appreciated all your advice and tips on how to break into industry.

I actually just met name of contact who runs the department team at Company Name and I think you two would really hit it off. She has an interesting perspective that I think you would find useful. Can I make an intro?

Thanks again for your time, and good luck with your upcoming feature launch! I hope to stay in touch and see you around soon.



Use Case: Asking For An Introduction

Let’s say the person we’re networking with is of value because of someone else in their network - specifically, someone we want to know. To get introduced to this valuable contact, it’s often best to go through a referral introduction through the person we just met.

Introduction to [Contact Name]?

Hey First Name,

It was fantastic meeting you last week at [event]. I enjoyed our conversation about topic discussed.

As we were discussing what I’m working on, you mentioned that you know Contact Name over at Company Name and how she's an expert in this space. If you're willing, an introduction to Contact Name would be greatly beneficial and she might be interested in learning more.

I understand you might have a lot going on so I attached a short blurb below to make the introduction as easy as possible. Would you be able to take a moment to introduce me?


-- About Your Name & Your Company/Product/Project

Description to be used in introduction email

Use Case: After Business Meeting 

Every email we send is a reflection of us, so when we send these follow up emails after a business meeting, we should ensure that they are as useful as possible. Here are a few templates for an effective follow up email after a business meeting:

[Date] meeting recap

Hey team,

Thanks for another great meeting today. Here’s a quick recap of what we talked about, what we have to focus on in the coming weeks, and steps we need to take to accomplish our goals.

Objective: Discuss monthly growth figures to determine wins, losses, and areas to improve

Conversation items:

New channels struggling to maintain retention levels

Missed target: increase upgraded users by 7%

Hiring needs: 3 additions to growth team, 7 additions to dev team

Action items:

Restructure support team to improve retention and customer satisfaction Owner

Implement A/B testing discussed on premium products Owner

Begin job board posting and internal outreach for open positions Owner

Next meeting: Thursday, 8/16 to review learnings from CRM beta


After a long meeting, it’s often worth making a few notable accomplishments known to all. This can help keep the team motivated while showing you care enough to follow up to recognize their achievements:

Keep it up!

Hey all,

Incredibly excited about the progress we’ve all made. Wanted to take a moment to recognize a few key accomplishments:
- Describe key accomplishment and why it matters.

- Describe key accomplishment and why it matters.

In addition, I wanted to recognize some key players into making the above happen smoothly.

- Team Member Name: Describe key accomplishment and why it matters.

- Team Member Name: Describe key accomplishment and why it matters.

Take your networking to the next level.

Use tools to help with your follow up.

Turn these emails into template your can personalize, track, and optimize.

HubSpot has a free email templates and email tracking tool you can start using in minutes.