10 Templates for Follow Up Emails After an Interview, Job Application, and More

Standing out from hundreds - sometimes thousands - of candidates, competitors, others conducting business in your industry can be tough.

If you want to get a job, close a deal, or foster a valuable business relationship, though, you have to find a way.

The question is, how?

Besides polishing your resume, doing well during an interview, and impressing potential customers in pitch meetings, there’s another factor you can work to perfect: your follow-up email.

Follow-up emails should be sent after interviews, application and resume submissions, business meetings, sales pitches, and more.

Now, you may be thinking, but I already send follow-up emails.

However, it's all about how your email is crafted — from your subject line to your signature. Your follow-up email needs to be professional and flawless — this message has the power to be the final push your recipient needs to hire you, become a paying customer, or agree to another meeting.

In this guide, we'll help you craft remarkable follow-up emails that will make your recipients want to open, read, and respond. Click the jump links located at the top of the page to head directly to the section of greatest interest to you, or simply keep reading along.

To start, let's take a look at possible subject lines you can include to grab the attention of your recipients.

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Follow-Up Email Subject Lines

Part One

Subject lines are the first thing your recipient sees — meaning, they impact your open rate. To help you craft a subject line for your follow-up email that will make your recipients want to open and read your message, we've compiled a list of some of the most effective options that can be used in various scenarios.

1. Follow-Up Email Subject Lines After an Interview

Pleasure to learn more about [Company Name]

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Can’t wait to explore [Position Title] further

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2. Follow-Up Email Subject Lines After a Meeting

Appreciate your time and consideration

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Excited about [ ___ ] opportunity

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3. Follow-Up Email Subject Lines After a Sales Pitch

Any other information you need?

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Have time for another chat, [Name]?

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4. Follow-Up Email Subject Lines for General Inquiry

Thank you for your time today, [Name]!

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Update on [____]?

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How to Write a Follow-Up Email After an Interview

Part Two

Prior to looking at the templates, it's important we review how to write a follow-up email for after an interview. Not only is this a very common scenario in which you'd send a follow-up email, but it's also one of the most important types of emails to get right. After all, you're writing this message to convince a recruiter and/ or your company of interest that you're the candidate for them.

Here's what you'll want to include in your post-interview follow-up email: 

Your follow-up email after an interview doesn't have to be extremely long, but it should include these items. 

Now, let's move on and review the common follow-up email templates which are organized by scenario. 

10 Follow Up Email Templates

Part Three

1. Follow-Up Email To Recruiter

If you’ve ever been to a job fair, you’ve seen the swarms of people all working towards the same thing: leaving a lasting, positive impression on recruiters. But, with so many people, names, and resumes being shared with these recruiters every day, it can be difficult for them to remember you.

So, how can you stand out from the crowd and jog the memory of the specific recruiters you chatted with? Send a follow-up email that further conveys your level of interest and the value you can bring to their team.

Excited to explore opportunities with [Company Name]

Hi First Name,

My name is Your Name, I am details about yourself or your current position, and we met today at the recruiting event. I just wanted to thank you again for sharing your experience at Company Name with me and for providing me with information about the ______ position.

Hearing about your success with ______ and learning more about the fast-paced unique characteristic culture made me very excited to further explore opportunities with the team at Company Name. I really appreciate your time and advice.

I've attached my resume for reference and a few of the projects I mentioned to you as well. Please let me know if there’s anything else you need on my end. I look forward to talking again soon!



2. Follow-Up Email After Social Media Outreach

Contacting a potential employer via social media has become a popular and effective way to connect with businesses you're interested in working with or for. Whether on Twitter, LinkedIn, Google Plus, or another social platform, this can be great strategy for establishing first contact and general familiarity before or after submitting your job application.

Application for _____ position at [Company Name]

Hi First Name,

My name is Your Name, I reached out to you earlier today on Twitter. I found the job listing for Company Name and had to get in touch with you.

I also went through Piece of Company’s Content and recently read Hiring Manager’s Content about topic. It's great. I believe I would be a great addition to your team for the following reasons:

1. I'm always learning, whether it be through books or articles (currently reading [Book Title] by [Author]).

2. I focus on Your Unique Value.

3. The thought of helping Company accomplish its goals makes me excited.

Attached is my resume and cover letter explaining why I would be a great addition to your team. I've also included Example Work Samples Related To Your Field for your review.

Looking forward to hearing from you, First Name!



3. Follow-Up Email After Application

To demonstrate how much you care about the position you just applied for — as well the company's brand, product or service, and mission — send a thoughtful follow-up email once you hit "Submit" on your application.

Excited about [Company Name]'s future

Hi First Name,

It looks like things are going well for you guys at Company Name right now. I saw the blog post from last month about the upcoming new features, and I can’t wait to try them out myself! I hold my breath a little every time I log into my account, hoping they’ve rolled out early.

I also liked the article Industry Publication wrote about the news. I think some of the ideas they came up with for using some of the new features were really unique. It definitely had me thinking about different ways I could set up my account.

I’m coming up on Graduation or End of Current Role in a few months, and would love the opportunity to be on a team that creates such great stuff. Do you know what the Relevant Department’s hiring situation may look like around Start Month? I just submitted the application on the site, but wanted to reach out as well. 



4. Follow-Up Email After Phone Interview

Phone interviews are just as important as in-person interviews — each conversation and interaction you have with your company of interest matter.

Additionally, recruiters often handle multiple phone screens a day. Following up with the recruiter you spoke to will keep you top of mind and ensure you don't blend in with the other candidates. Use your follow-up email after the phone interview to emphasize some main talking points and specific details you chatted about. This follow up is how you show the recruiter you should be moved to the next stage of the hiring process.

Thanks for your time today!

Hi First Name,

Thank you again for talking with me today, I really appreciated learning more about your work as title of position and your experience at Company Name. Working with such an autonomous quality team within a company that I truly admire would be an incredible learning experience, and I would love the opportunity to prove that I'm a great fit for the role.

Attached is a title of project that I created while working for previous company. I've also attached my resume as well as a cover letter to demonstrate why I want to work for Company Name and how I align with the culture. Finally, below is a link to my website where you can see more of my publications and projects.

Let me know if you have any questions about anything or if you'd like me to send anything else. I look forward to hearing back from you!

5. Follow-Up Email After Interview

Back to one of the most critical instances in which you need to write a follow-up email, as we discussed above: after the interview.

This is where you re-emphasize why you believe you're the right candidate for the particular role at this specific company. You should also reinforce points you discussed and/or learned about during your interview.

Thank you, [Name]!

Hi First Name,

Thank you so much for taking the time to talk yesterday. It was a pleasure to learn even more about Your Company and how you approach Industry with innovative strategy. I’m very excited about the opportunity to explore a potential career with the specific team.

I couldn’t agree more with your philosophy on surrounding yourself with incredible people specific detail discussed during interview. For me, Company Name, is about developing meaningful relationships company value. I think it’s rare to find a company whose asset truly reflect its values and mission so closely.

Again, I appreciate the opportunity to have shared my background and interest in position with you. I think my experience with industry, skill, or product aligns perfectly with what your team is looking for, and I hope to prove that. I thought I would share a few links to projects that I mentioned during our conversation as well insert hyperlinks or attachments. Thank you, and I hope we’ll be in touch soon!




6. Follow-Up Email After Second Interview

Let's not forget how critical it is to continue the process of sending follow-up emails after your second interview as well. This email should be just as personal and thoughtful as the follow-up email you sent after your first interview. 


Hi First Name,

Thank you for the opportunity to come and chat a second time. I didn’t think I could be any more enthusiastic about working with your team after the first interview - but I was wrong. The whole package sounds incredible, from working on detail about position that excited you for an industry or product to the chance to make a real impact on the team’s success and learn at such a fast pace.

In fact, we discussed project and I had a quick idea around making it successful. Attached is a quick explanation of what I was thinking. Whether this is on-point or completely off-base, I hope to get the chance to discuss it.

Please let me know if there’s anything else you need moving forward, and I look forward to hearing from you. Thanks again.



7. Follow-Up Email After No Response


That's the sound you may have heard after sending a follow-up email before. So, what should you in the case where you've sent your follow-up email, but haven't heard anything from the recipient? You can try again with another follow-up email explaining your interest in the position, partnership, or deal all while gently expressing the fact you cannot wait forever.

Checking in

Hi First Name,

It has been two weeks since we last spoke about title of position. At the time, you mentioned that you were looking for a hard-working, organized salesperson and a qualities required in role. I’m still very interested in working with your team at Company Name, and I would love to prove to you that I not only meet those qualifications, but also exceed them.

My list of specific qualities are just a few of the qualities that define me. Perhaps we could meet again to chat more about how I can help Company Name or team reach objective.

I understand if the position has already been filled, but I wanted to reiterate my enthusiasm about working with such an incredible group of people at Company Name. If the role is no longer available, would you mind providing feedback on what I can improve upon in the future? And if you’re ever looking for help with ______, please don’t hesitate to reach out.

Thank you,


8. Follow-Up Email to Ask For More Time On An Offer

You did it! You got the job offer you wanted!

But ... hold the phone — you're also still interviewing with two other companies of great interest.

Now, you need to follow-up via email that expresses your gratitude and excitement yet asks for an extension on the offer.

Extension on my offer?

Hi First Name

Thank you so much for your time yesterday, and for the opportunity to work for the team this summer! I'm very excited about the position. It’s exactly what I’ve been looking for: fast-paced web development for details about company/ position and the chance to make a real impact on the team's success.

I hate to delay my response to your offer, but I still need some time to respond to competitive offers. I want to reiterate, though, that I am honored to be qualified for the position, and I really appreciate the opportunity to learn from such an inspiring group of individuals. I just feel it would be imprudent of me to commit before considering all my options.

With that said, I do recognize that you have time constraints as well, so I completely understand if you need a more immediate response. Can I touch base with you early next week with an update?.

Thank you again for the time and consideration you put into reviewing my qualifications and into my interview.

Again, I am honored to have been extended this opportunity!

Thank you,

9. Follow-Up Email After Declining An Offer

It's no secret you may receive an offer that you need to decline at one point or another. Whether you've been offered another position you'd rather accept, you no longer feel as passionate about the position you were offered, or another deal has piqued your interest instead, you should still send a follow-up email. This will ensure you leave things on a good note and you maintain the positive impression you made on the people you've been communication with — after all, your paths may cross again down the road.

Thank you for the opportunity

Hi First Name,

I was ecstatic when I heard back from you yesterday following up on the position with your team; it's an incredible opportunity and I'm honored to have been extended an offer. I had been daydreaming about working for Company Name for quite some time. Unfortunately though, I have decided to accept a competing offer.

It was a very tough decision for me because I've had such a great experience talking with you and everyone else on the team. One of the main reasons I chose to accept the other offer is explain reason.

That being said, I want to thank you for being so accommodating with my circumstance. I can't tell you how much I appreciate all of your time and how much I enjoyed learning more about your team and the culture at [Company Name]. I would still love to keep in touch, I just hope you and the rest of the team understand my situation.

Thank you again for your time and consideration. I wish you all the best, and I hope to talk again soon.

Take care,


10. Follow-Up Email After Accepting An Offer

Lastly, what about the follow-up for the offer you have received and accepted? 

Follow up with a message expressing your gratitude and excitement. If applicable, you can also include any questions you have about immediate actions you need to take.

Excited to join the team!

Hi First Name,

I would love to accept the offer as title of position for Company Name! This is an amazing opportunity and I'm honored to have been extended it. I can't begin to convey how appreciative I am of the time and thought you put into my interviews and throughout the whole process.

Please let me know about next steps. I'll be awaiting my start date in anticipation in the meantime. I look forward to working with you and the rest of team!


Follow-Up Email Tools

Part Three

In addition to subject lines and templates, there are some follow-up email tools with capabilities and features sure to keep your communication as efficient and professional as possible, no matter the type of follow up you're sending.

1. HubSpot Email Tracking

HubSpot's email tracking tool notifies you when any email you sent has been opened or clicked. Email tracking software places an invisible image pixel in your emails that can detect the exact time and date an email has been opened by a recipient. The process of tracking sent emails allows you to use that collected data to inform your business decisions

2. HubSpot Email Templates

You can also use HubSpot's other available email templates to help you optimize your approach to your follow-up emails. Then, you can track the performance of given email templates, save them, and automate future follow ups.

3. HubSpot Meeting and Appointment Software

Another way to efficiently manage your follow ups is to allow your potential customers, interviewers, or interviewees to schedule a meeting on your calendar, on their time. This free tool reduces all of the unnecessary back-and-forth that tends to happen when arranging meetings and scheduling appointments or interviews.

4. LinkedIn

Check out LinkedIn for recent updates on specific companies and individuals. The platform is a great way to keep up on industry news, marketing campaigns, events, blog posts, and new products or services too — you can reference these findings in your follow-up email communication.

Begin Writing Remarkable Follow-Up Emails

Remarkable follow-up emails help you distinguish yourself among the rest — whether that's business competitors, candidates you're up against for a job, or anyone else.

By writing a strong, attention-grabbing subject line, articulating your message clearly, and conveying your value, your follow-up email will stand out and pique the interest of any recipient. So, use the templates we've reviewed above and incorporate various follow-up tools to make your streamline your processes — then, hit "Send" on your follow-up email.

Editor's note: This post was originally published in December 2015 and has been updated for comprehensiveness.

Know exactly when someone opens your email.

It's tough to figure out when you should follow up. When you track your emails, you'll get notifications every time someone opens your email so you can follow up immediately.

HubSpot Sales Email Tracking