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Conference Planning Checklist for PDF

Planning a conference? Use this comprehensive checklist to be sure the event goes off without a hitch!

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Template Highlights

  • You can download the conference planning checklist template as a PDF.
  • The checklist is divided into ten sections based on the time period during which each task should occur.
  • The first section includes tasks that you should complete 18-24 months prior to the conference dates. These preparatory tasks include choosing the exact conference dates and creating a budget.
  • The second section of the checklist includes tasks that need to occur between a year and a year and a half before the conference dates. These include selecting the venue and requesting abstracts.
  • In the sections for the period three months to a year before the conference, you will find tasks ranging from opening registration to evaluating abstracts and preparing the conference program.
  • In the last three months before the conference, you will need to complete tasks like purchasing supplies, preparing registration packets, and organizing a rehearsal.
  • Don't forget to include items in the checklist for during and after the conference. These include set up and check ins, paying invoices, and disseminating post-conference surveys.
  • You can add tasks to this checklist to adapt it for your unique conference needs.

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