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Time Blocking for Excel, Google Sheets

Easily plan your day for maximum focus and minimum distractions with this free time blocking template.

Download Free Template

Available for Excel & Google Sheets

Template Highlights

  • The template is available for download in Excel or accessible in Google Sheets.
  • List your tasks with designated time slots and notes for additional details, helping you stay organized and focused.
  • Easily plan your day, week, and month with a template that allows you to easily arrange your everyday tasks.
  • Includes checkboxes for each task, allowing you to visually track progress and completed items.


What is time blocking?

This time management strategy involves dividing every part of your day or week into smaller segments and assigning a focus or task for each smaller bit of time. 

What does a time block template include?

A time blocking template includes a daily schedule that divides each day of the week into small segments, such as 15 minutes. It also comes with a planning and prioritization template that includes: 

  • Tasks: Items on your to-do list.
  • Time per task: The amount of time allotted to each item you need to do.
  • Notes: A column you can use to add a description or keep notes for each task.

Benefits of using a time block schedule template

As American entrepreneur Jim Rohn says, “Run the day, or it will run you.” Put simply, a time block schedule template makes it easy for you to take control of your to-do list and your time.

The top benefits of using the time blocking productivity strategy include:

Less procrastination

Time blocking is an excellent way to add structure and accountability to your schedule, both of which help reduce procrastination and help you check more items off your to-do list. By knowing exactly when you plan to work on each item of your to-do list, you eliminate room for indecision and excuses.

More deep focus time

Some tasks require uninterrupted focus time, which you can plan for when you use time blocking to create your schedule. Since you’ve blocked out time for all of your tasks, you’re less likely to be distracted by another project during your dedicated focus time. By sharing your time blocks, you can also create boundaries with colleagues.

Improved productivity

Time blocking is a proactive time management strategy that allows you to minimize the time spent on decision-making and context-switching. By eliminating daily planning, you can spend more time being productive. You can also use time blocking to batch similar tasks together to maximize your efficiency.

Frequently Asked Questions

First, check out the time blocking template above to get you started. If you want to customize further, use vertical columns to represent each day, and then break the day into increments of 15, 30, or 60 minutes. Next, create blocks for each task based on how much time you want to allot. You can also use color coding to help you visualize different focus areas.

Of course! Just like all our other templates, you can access this for free after entering your information.

That’s why we made it. Once you download the template, you can edit it by adding your time blocks to each day.