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Best Meeting Scheduler of 2024

Choosing the best Meeting Scheduler is important, but can be a time consuming process.

Our expert research team put in hours of work comparing the top meeting scheduler tools in the field to bring you the best information regarding Meeting Scheduling.

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Meeting scheduling software serves as a resource to arrange meetings, oversee availability, and offer clients a method for booking appointments during mutually agreeable meeting times.

Top 5 Meeting Scheduler Apps

Best Meeting Scheduling Software  HubSpot Doodle Acuity Scheduling Clara Calendly
Base License
Free Plan
Free Plan
Get Started Free
Get Started Free
# of Meetings
Video Conferencing Integration
Calendar Integration
Google, Office 365
Google, Office 365, & Apple iCloud
Google, Office 365, & Apple iCloud
Google, Office 365, & Apple iCloud
Appointment reminders & follow-ups
Round Robin Scheduling
Lead Capture
Get started free

Schedule meetings faster and forget the back-and-forth emails. Your calendar stays full, and you stay productive.

With HubSpot’s meetings tool, prospects can automatically book a meeting with you or multiple people in your company. Book more meetings and appointments with less hassle.

Top Features to Consider

When choosing the right meeting scheduling tool, you should take the following criteria into consideration.

Team Scheduling / Round Robin

Provide prospects and customers with a shareable scheduling link so they can view your availability and book a time slot that works for everyone.

What Sets HubSpot Apart:
  • The HubSpot Meeting Scheduler allows prospects to schedule time with multiple people with group meeting links.

  • Users can also elect to use a round robin meeting link to help a contact book a meeting with a team member whose availability aligns best with their schedule.

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Calendar Integration

Having a calendar integration enables organizations to eliminate the necessity for users to switch between systems to create and manage appointments.

What Sets HubSpot Apart:
  • The HubSpot meetings tool synchronizes with your Google or Office 365 calendar, ensuring that prospects have access to your most current availability information. Users are able to sync with multiple calendars.

  • The HubSpot meeting scheduler is compatible with the applications your team currently uses and is integrated with your HubSpot contacts database. As a result, each time a prospect schedules a meeting, your database expands and remains synced.

Video Conferencing Integration

Video conferencing provides you with better communication tools and ensures you can always stay in contact with teams. It also allows for the ability to boost meeting attendance rates, and record the discussion for non-attendees.

What Sets HubSpot Apart:
  • Want to check in on a lead or a customer? As a sales or service rep -- there's nothing better than a quick chat over video to get a pulse on what your lead or customer needs from you to succeed. Easily schedule a video conference meeting from any contact record to get your video chat on the books.

  • HubSpot’s integration with a number of video conferencing providers offers a clearer communication channel and the ability to join from anywhere.

2023_SalesHub_Conversation_Intelligence3 (1)


HubSpot is a cloud-based customer platform that helps scaling businesses grow better with sales, service, marketing, and content management software.

HubSpot’s free meeting scheduler offers a direct integration with HubSpot's AI-powered Smart CRM tools, email marketing, and sales leads software. Anywhere your team is sending emails, HubSpot meeting scheduler is available.

For more information on other solution’s pricing, visit their pricing pages:

Doodle pricing page

Acuity Scheduling pricing page

Clara pricing page

Calendly pricing page

Sales Software That Grows With You

Start with free tools and upgrade as you grow, or hit the ground running with one of our premium editions.

What are customers saying?

"We knew that we had to accompany them in their growth with the right tool. It was HubSpot's scalability, power, and ease of use that were key."
- Florence Santovito, Sales Director, HAL Company
HubSpot Service Hub received G2's top 100 Best Software Products & Highest Satisfaction Products 2023.

We made a great investment in HubSpot. It’s helping us focus on the right activities, reallocate resources, and align our efforts. I have no doubt it will grow with us and drive us to the next level, and in fact we plan to utilize more of what HubSpot has to offer in the future.

Jonathan Dolby

Marketing Director


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Use HubSpot’s Meeting Scheduler Tool to schedule meetings faster and stay productive.