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Insightly vs HubSpot

Your CRM is core to the operations and successes of every team of your business, so choosing the best CRM to suit your needs is critical. This page compares HubSpot and Insightly—two popular CRM options—to make the evaluation process straightforward.
Get started today and see why HubSpot is a great alternative to Insightly.



In your process to find the best CRM for your business, you might wonder how Insightly compares to HubSpot CRM. Insightly provides basic CRM and project management features to help your team complete projects efficiently. HubSpot CRM's platform provides a suite of sales tools that help salespeople save time and focus on building relationships and winning new business.


Insightly is a CRM and project management solution that provides tasks and events scheduling, email notifications, and social media integration. Insightly helps small businesses deal with the vital task of managing contacts, organizations, partners, vendors and suppliers.


HubSpot CRM is a cloud-based customer relationship management (CRM) software solution specializing in sales automation. With HubSpot CRM, users can control content, channels and marketing performance in one place, as well as track the people who are most important to their businesses’ success.

Compare by Price

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 HubSpot CRM Insightly
10 Users



25 Users



50 Users



HubSpot CRM is Free Forever

While other CRM systems have various pricing tiers and short trial periods, HubSpot CRM only has one option: Free forever. A CRM system is a crucial part of running a successful business so we want to make the HubSpot CRM available to as many businesses as possible.

Unlimited Users

As your team grows, you'll need to add more users to your CRM. Whether you’re a team of 1 or 1,000 -- give every single person in your company full access to HubSpot CRM for free. Insightly limits free accounts to two users.

1,000,000 Contacts and Companies

Insightly’s free tier allows storage for 2,500 contact records. With HubSpot CRM, you can keep records on up to 1,000,000 contacts and companies at no cost.

Unlimited Storage and Insights

HubSpot CRM accommodates business growth without concerns about account upgrades. You can store logged emails, recorded calls, documents, notes, and company insights without hitting a storage cap.


  • Add new contacts and companies to your database in seconds.

    Create new contacts in HubSpot CRM with a single click while working from your email inbox. HubSpot CRM automatically creates and populates a company record for you.

    Keep contact and company records up to date.

    While other providers require manual updates to records, HubSpot CRM automatically keeps your data up-to-date by syncing with a database of over 20 million businesses.

    Log sales activities automatically.

    Manual data entry is a thing of the past. Make calls, send emails, create tasks, and publish notes -- HubSpot CRM will log your activities for you.

    Get clear insights on how leads interact with your company.

    HubSpot CRM gives you a clear view of who a contact has spoken with, what emails they’ve received, and what web pages they’ve visited. Enable your team to have more effective conversations with leads.

  • Access HubSpot CRM features within Gmail and Outlook.

    HubSpot CRM provides a comprehensive two-way sync so you can create a new contact in your CRM, access email templates, and log sales activities without leaving Gmail or Outlook.

    Easily schedule meetings by integrating with Google Calendar.

    Connect your Google Calendar to HubSpot CRM in seconds and schedule meetings without leaving your email. No need for third-party scheduling software.

    Make calls directly from your inbox.

    Don't worry about integrating with third party applications for calling capabilities. HubSpot CRM has dialing built in and you can call leads directly from their contact record or your email.



  • Intuitive to adopt.

    HubSpot CRM is built with fast-moving teams in mind. Its workflow is intuitive to use and easy for sales teams to adopt.

    Customize contact, company, and deal records.

    Create custom records that surface the most important information your sales team needs to reach out, follow up, and close.

    Design your sales pipeline around your process.

    Design and manage your sales process all by yourself. Just click, drag, and drop to create multiple pipelines and customized deal stages.

    Use our free reports or create your own.

    HubSpot CRM comes with a pre-loaded reporting dashboard that shows your pipeline, individual sales rep metrics, and progress toward quota.


  • The simple import tool lets you migrate your contacts from a spreadsheet when you switch to HubSpot CRM. It’s automated, free, and can be done without help from IT.

What are customers saying?

HubSpot received G2's top 100 Software Sellers and Best Software Awards for 2021.

crystal white
This is the easiest CRM I've ever used. Having been in sales and marketing/sales-related roles for many of the past 20 years, I've worked with everything from an ancient version of ACT! to Siebel, Salesforce, Zoho, and too many others to remember. HubSpot CRM by far has the most intuitive interface. Love, love, love this product!

Crystal White

Strategy Lead

Launch Interactive, LLC

HubSpot is trusted by over 121,000 businesses in more than 120 countries.

A Community That Has Your Back

HubSpot Solution Partners

HubSpot’s Solution Partner Program is a network of over a thousand agencies to help you resource your marketing strategy with HubSpot. Whether you need someone to help create content, set up ads, or build workflows, there’s a partner here for you.

HubSpot Community

Our Community is there when you need them. Whether it’s getting set up or figuring out the best way to customize Marketing Hub for your needs, there are over 85,000 community members ready to answer your questions.

Knowledge Base

You’re busy. You don’t have time to file a support ticket. You’re also extremely smart and can find answers on your own. Search our comprehensive Knowledge Base to answer any question you might have about our products.

Start Using HubSpot CRM Today

Think CRM software is just about contact management? Think again. HubSpot CRM has free tools for everyone on your team, and it’s 100% free — forever.

Enjoy unlimited users, data, and up to 1,000,000 contacts with no time limit or expiration date.