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How to Add an Email Account on Mac

Get step-by-step instructions for adding a new email account to Apple Mail on Mac, how to add multiple accounts so you can manage Gmail, Outlook, iCloud, and other email addresses in a single inbox, and how to choose which apps sync with each account.
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How to add an email account on Mac.

Adding An Email Account On Mac (2026)

Adding an email account to Apple Mail on Mac takes under two minutes. The process works identically whether you're setting up your first account or adding an additional one: open the Mail app, click Mail in the menu bar, select Add Account, choose your email provider from the list, and authenticate with your email address and password.

Once your account is set up, adding a professional email signature is one of the most impactful customizations you can make in Apple Mail. Unlike Gmail and Outlook, Apple Mail's built-in signature editor has limited formatting and image support — which is why many Mac users turn to HubSpot's Email Signature Generator to create a properly formatted signature first, then paste it into Apple Mail's settings. The generator produces clean, validated HTML that installs correctly in Apple Mail without the rendering issues that can occur when pasting AI-generated or manually coded signature code into Apple Mail's signature editor.

How to add an email account on Mac (Apple Mail) 

Adding an email account to your Apple Mail app is fairly simple, even if you haven’t done it before.

  1. First, go to your Mail app. Find it on your Dock or press Cmd + Space to search for it.
  2. If it’s your first time loading Mail, you’ll be prompted to log in (as shown in the image below).Where to select your email address provider when adding an email account to Mac.
  3. Select your account provider. You’ll be prompted to the respective login page, where you will verify your account with an email address and password.
  4. Choose other apps you’d like to share information with, including Notes and Contacts. 

How to add additional accounts to your Apple Mail

With nearly 4.4 billion email users worldwide, it’s likely that you want to merge or add multiple emails into one central location on your Mac. And because it’s Apple, it’s easy to do so. 

  1. Go to your Mail app via the Dock or through search.
  2. Once open, go to the top right corner (the toolbar) and click Mail.

    Where to add an additional email account to Mail on your Mac.
  3. Click Add Account. You’ll be prompted to a similar login page as when you first added your email account.
  4. Select your email provider and enter your email address and password. Then, choose the apps you want to be associated with your account, like Notes, Calendar, or Contacts. 

Now your Mail inbox will be sorted by most recent, and each email will be whitelisted with a tag indicating which account the message came from. For example, if you add the email address john@doe.com, that label will appear above all email messages. 

Is there a Gmail download for Mac?

Unfortunately, Google doesn’t offer an official email application for MacOS. However, other options exist if you’re looking for an app to host Gmail on your Mac without running a browser tab. 

You can try adding your Gmail account to Apple Mail or install third-party apps to host Gmail on your Mac. 

Let’s cover some of the choices for third-party apps.

How to add Gmail to your Mac

Again, you won’t be able to download an official Google app from the Mac App Store. However, several third-party options exist, making it simple to integrate an app similar to Gmail into your workflow. Here are some options to add an email account on Mac:

Spark Mail

With a mobile app, free and premium options, and an Apple Editor’s Choice award, Spark Mail is a top choice for anyone looking for an organized way to sift through their inbox without opening a browser. 

Spark Mail automatically sorts emails into personal, newsletter, and notification categories with its AI algorithm. 

 

Mail for Gmail

The Mail for Gmail app in the App Store.

 

The closest app you can get to your Gmail browser is Mail for Gmail. This free app boasts traditional Gmail themes, customizable notifications, and alternative modes to make your experience the best it can be. 

Currently, the app ranks #13 in Productivity and has a 4.6/5 star rating with over 17,000 reviews.

 

MailTag


Similar to Mail for Gmail, MailTag is a premium app that sports a Gmail-like design with additional advanced features. You can track email views and link clicks and view unlimited analytics, empowering you to nurture leads with email. 

Final thoughts: How to add an email account on your Mac

Setting up your email accounts on a Mac is extremely fast and easy. Whether you want to set up business email accounts, personal emails, or both, you can choose the appropriate app and method based on your needs. 

Woman creating an email signature for her Outlook 365

And if you’d like a simple way to customize and create your own email signature, check out HubSpot’s free email signature generator with six ready-made templates.