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How to add a signature in Gmail

Adding a signature in Gmail is a great way to personalize your emails and make them more professional. Here's how to do it:

  1. Log in to your Gmail account and click on the gear icon in the top right corner.
  2. Select "See all settings" from the drop-down menu.
  3. Scroll down to the "Signature" section and enter your desired signature into the text box. The “Signature” section is in the “General” tab of Settings.
  4. If you want your signature to appear only on certain types of messages (such as new messages or replies/forwards), navigate under “Signature defaults” and make your selection.
  5. Once you're happy with your signature, scroll down to the bottom of the page and click "Save Changes."

    And that's it! You've now successfully added a signature to your Gmail account.

Table of contents

  1. Create an email signature in Gmail: step by step
  2. Add a signature in the Gmail app
  3. Add an image to an email signature
  4. Set an HTML signature in Gmail
  5. Change a Gmail signature after creation
  6. Examples of email signatures in Gmail

 

How to create an email signature in Gmail : step by step (with captures)

Windows or Mac

  1. Open Gmail in your browser (we're using Chrome for this example) by typing “mail.google.com” in the address bar.

    The Gmail URL in the Google Chrome address bar
  2. Click the gear icon in the top right-hand corner and select “See all settings” from the drop-down menu.

    The Gmail gear icon with "See all settings"

  3. In the “General” tab, scroll down to find the ”Signature” section.

    The signature section of the General settings tab in Gmail

  4. Click on “+ Create New”, insert the internal name of your signature then select “Create.”

    The Gmail signature name field

  5. Type your signature into the box provided or paste it directly from HubSpot’s Email Signature Generator. You can use basic HTML formatting here, such as bold or italics.

    An HTML signature pasted in Gmail

  6. Once you're happy with your signature, choose when you want it to appear by navigating to “Signature Defaults.” Use the dropdown menus under “FOR NEW EMAILS USE” and “ON REPLY/FORWARD USE” then select your signature or “No signature”.

    Signature defaults section of Gmail

  7. Scroll to the bottom of the page and click ”Save Changes.”

    The Save Changes button of Gmail

  8. That's it! Your signature will now be automatically inserted to the end of any emails you send from Gmail.


If you're using Gmail, you can use HubSpot's Email Signature Generator to create a signature.

How to add a signature in the Gmail app

Adding a custom email signature in the Gmail app on your iPhone or Android device is a quick way to personalize your messages and let people know who you are. Here's how to do it:

  1. Open the Gmail app and go to the Settings menu.

    Burger icon in Gmail app

  2. Tap on the “Settings” tab.

    Settings gear icon in Gmail App

  3. Scroll down to the “Mobile signature” section and tap on it.

    mobile signature option in the Gmail app notifications tab

  4. Enter your signature in the box provided.

    Signature text field in the Gmail app

  5. When you're finished, tap on ”OK”.

    Once done, it’s important to make sure that your mobile signature is not too long.


Why is my signature not showing up in the Gmail app

If your signature isn't showing up in the Gmail app on iPhone, make sure that you've turned on the “Show signature” option in the Settings menu. To turn off the signature, tap again on “Show signature.”

How to add an image to a Gmail signature

Adding an image to your email signature, like a logo or a picture, can personalize your messages and make a lasting impression on your recipients. Here's how to do it:

  1. In the text area of your signature, click on the "Insert Image" button.

    Image icon in the signature section of Gmail

  2. Click on “Upload” then “Select a file from your device”, then find the image you want to use from your computer. If you already have the URL of the image, you can select “Web Address (URL)” or link into your Google Drive with the “My Drive” tab.

    Upload or drag image file in Gmail

  3. Once you're happy with your signature, click "Save Changes" at the bottom of the page.

And that's it! Now every time you compose a new message, your signature will automatically include the image you selected.

How to add an HTML signature to Gmail

While Gmail does not have a built-in feature for creating HTML signatures, there are a few workarounds that will allow you to add one.

  1. Put your signature code in an HTMLfile using Windows notepad, Apple TextEdit, or Sublime Text.

    HTML signature file saved in TextEdit
  2. Open your HTML file in your browser (currently using Google Chrome)

    The Open File option in Google Chrome nav bar
  3. Once displayed, select the entire signature with your mouse cursor and select “Copy” after a right-click or Ctrl-C/Cmd-C

    HTML signature selected
  4. To add your signature to Gmail, go to Settings. Click Signature and paste in your copied signature by selecting “Paste” after a right-click or Ctrl-V/Cmd-V. Be sure to save your changes when you're done.

    HTML signature pasted in Gmail

That's all you need to do to add an HTML signature to Gmail! You can easily create an eye-catching signature that will make your messages stand out.

Can I add an HTML signature on the Gmail app

No. If you're using the Gmail mobile app, you'll need to use a different method. You can only add text via the mobile signature.

How to change a signature in Gmail

If you want to edit your email signature in Gmail, the steps are similar:

  1. Log into your Gmail account and click on the gear icon in the top right-hand corner.

    Gmail gear icon to change an email signature

  2. Select ”See all settings” from the drop-down menu.

    The See all settings options in Gmail

  3. Scroll down to the ”Signature” section and make your changes.

    Changes in the email signature section of Gmail

  4. Scroll to the bottom of the page and click ”Save Changes.”

    Save changes in Gmail

And that's it! Now your email signature will be updated every time you compose a new message.

If you're using Gmail, you can use HubSpot's Email Signature Generator to create a signature.

Examples of email signatures in Gmail

Email signatures in Gmail can be very specific. They can include images, links, and even more. Here are some examples of signatures in Gmail:

  1. A basic signature with your name, title, and contact information

    A basic email signature example
  2. A signature with an image

    An example of an email signature with an image
  3. A signature with a link

    An example of an email signature with links