Frequently Asked Questions

• How do you make a custom signature in Outlook?

  HubSpot’s Email Signature Generator makes creating a customized Outlook email signature easy. Our email signature maker generates customized, mobile-responsive signatures in minutes that work perfectly across all Outlook platforms. Create your signature using our free tool, then follow the platform-specific installation steps above.

• Where is my signature in Outlook?

  Your signature settings are located in different places depending on your Outlook version. 

  • Desktop Outlook: File → Options → Mail → Signatures section.
  • Outlook.com/Web: Gear icon → "View all Outlook settings" → "Compose and reply" → "Email signature" section. 
  • Mobile Outlook: App settings → Your account → Signature.

  Once configured, signatures appear at the bottom of new emails automatically.

• How do you put your signature on an Outlook email?

  Outlook automatically adds your signature to emails once configured as the default. To add a sign off in Outlook manually, click the "Signature" button in the compose window and select your preferred signature. For automatic inclusion, set your signature as the default in Outlook settings under the "Choose default signature" options for new messages and replies/forwards.

• Why is my signature not showing up in Outlook?

  Signature display issues typically occur when the signature isn't set as default or Outlook settings are misconfigured. Check that your signature is selected as the default for "New messages" and "Replies/forwards" in signature settings. For web versions, ensure you clicked "Save" after creating the signature. Clear Outlook cache or restart the application if signatures still don't appear.

• How can I add a logo to my Outlook signature?

  To add logos to Outlook signatures, use the "Insert Pictures Inline" button in Outlook.com or "Insert Image" in desktop versions. Upload your logo file (PNG format recommended), resize to appropriate dimensions (150x50 pixels maximum), and position within your signature layout. Ensure logo files are under 50KB for optimal email delivery and recipient display.

• How do I remove my signature from Outlook?

  To remove signatures from Outlook, access your signature settings and either delete the signature content entirely or set "None" as your default signature for new messages and replies. In desktop Outlook, select the signature and click "Delete." In web versions, clear the signature text box and save changes. You can also disable automatic signature insertion while keeping the signature saved for manual use.
  
  

• Can I use different signatures for different email accounts in Outlook?

  Yes, Outlook allows multiple signatures. In desktop versions, you can create separate signatures for each email account and set different defaults for new messages versus replies. This is useful for professionals managing multiple business roles or personal/professional accounts. Each account can have its own default signature configuration.

• Why does my Outlook signature look different when recipients view it?

  Outlook signature appearance depends on the recipient's email client, HTML support, and image blocking settings. Create signatures using simple formatting and include essential information in text format to ensure readability regardless of recipient's email platform. Test signatures by sending emails to different email providers.

• How do I create a signature that works in both Outlook and Gmail?

  Use HubSpot's Email Signature Generator to create cross-platform compatible signatures, then implement them separately in each email platform. The generator creates HTML that works across all major email clients including Outlook and Gmail. Avoid platform-specific formatting that may not translate between email systems.

• Can I include clickable social media icons in my Outlook signature?

  Yes, Outlook supports clickable images and links in signatures. Use HubSpot’s Email Signature Generator to quickly generate an Outlook email signature with clickable social media links included!