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About
Expense Report for PDF & Excel & Word & Google Sheets
Need a way to track your work expenditures to get reimbursed appropriately? Our simple expense report template is the perfect tool.
Need a way to track your work expenditures to get reimbursed appropriately? Our simple expense report template is the perfect tool.
Template Highlights
- This expense report template is available as an Excel workbook, a Word document, or a PDF.
- Begin by completing the information in the upper left corner of the report. You will need to include the pay period, as well as your name, position, department, manager, and employee ID number. You should also indicate the reason for the expenditures.
- Now, enter your expenses in the spreadsheet. Include the date of purchase and a brief description. Place the amount in the appropriate column (designated by category).
- The expenses will be summed automatically at the bottom of the table.
- Add any relevant notes before submitting to your supervisor.
- When the expense report is authorized, your manager will add their name and signature.
Template Preview
Preview the text content for this template.
EXPENSE REPORT
STATEMENT NUMBER: PAY PERIOD: FROM TO
EMPLOYEE INFORMATION
NAME: POSITION: PURPOSE:
DEPARTMENT: MANAGER: EMPLOYEE ID:
DATE
DESCRIPTION
LODGING
TRANSPORT
FUEL
MEALS
PHONE
ENTERTAINMENT
OTHER
TOTAL
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
AUTHORIZED BY
NOTES
SUBTOTAL $0.00
ADVANCES
TOTAL REIMBURSEMENT $0.00
Frequently Asked Questions
What is an expense report?
- An expense report tracks items and services that you purchase while working. These are used often, though not exclusively, for business travel. Some common examples of expenses that would be recorded in an expense report are transportation, meals, parking, and hotels.
How do you create an expense report in Excel?
- By downloading our expense report as an Excel workbook, it's easy to create an expense report in Excel. Just enter the dates, your charges, and the amounts, and you're on your way!
Is this template free?
- Yep. This one's on the house… just like all of our templates! Once you’ve entered your contact information, you can instantly download this template (along with all the other templates in this collection!). That’s it.
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