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Employee Schedule Template for Excel, PDF

Create a detailed employee schedule for your entire team with this handy template.

Download Free Template

Available for Excel & PDF

Template Highlights

  • Specify the week and the department
  • Fill out each day with the names of the employees working, their employee ID numbers, when they start and get off, how many works total they're working that day, and everyone who's off
  • Have more than six people working on a given day? Simply highlight a row and click Insert > Rows
  • Have fewer than six people working that day?
  • Download it a PDF or Excel file
  • Print it, email it,

Frequently Asked Questions

Before you begin, we recommend figuring out a few things. Can you schedule employees at any time, or do you need to factor in their other obligations? Do you have day employees versus night ones? Is your team all in the same place, or distributed, and how does that affect their working hours? Once you've gotten this information, you can slot people into specific shifts.

Completely free, mate. Once you’ve entered your contact information, you can instantly download this template (along with all the other templates in this collection!). That’s it.

You can change ALL THE THINGS about this template. Get rid of the HubSpot logo, replace it with your own, change the color palette, choose a new font, etc.

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