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Schedule meetings in seconds to keep deals moving forward.

With HubSpot’s meeting scheduler, prospects can book a meeting with a rep or multiple team members using a shareable link. The scheduler automatically syncs with Google and Office 365 calendars in real-time to ensure availability and eliminate double-booking. It also automatically logs every interaction in your CRM so you have a complete view of every prospect’s journey. And you'll save time with HubSpot's AI meeting assistant, which automates meeting preparation and follow-up. 

  1. Let prospects book instantly while you control the calendar.

    Share a real-time booking link to eliminate scheduling back-and-forth and put you in control of your availability. With round-robin scheduling, prospects connect with the first available rep, distributing meetings fairly across your team. For complex deals, group booking coordinates multiple team members in one click — ideal for demos and onboarding calls.

  2. Automate prep, research, and follow-ups with an AI meeting assistant.

    HubSpot’s AI meeting assistant compiles all relevant customer context before meetings, including CRM records, recent engagement, and suggested talking points. After meetings, it flags important next steps, helps log notes, and assists in generating tailored follow-ups to keep prospects engaged, all while saving your team valuable time.

  3. Sync your calendar with your CRM and eliminate data silos.

    Share your booking link anywhere — including in emails, social media, documents, and more — while your calendar and HubSpot Smart CRM work as one unified system. Avoid manual updates and lost information — every interaction automatically syncs to your contact records, keeping your team efficient and your data accurate. Real-time calendar integration ensures there won’t be any double-booking or having to manually update your availability as it changes.

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Frequently Asked Questions

A meeting scheduler is software that facilitates a group of individuals scheduling a meeting easily and quickly. Rather than having back-and-forth conversations to find a time that works, a meeting scheduler is a link your team can send to one or more individuals, allowing them to see available times for the person or group they are trying to book with.

Meeting schedulers often integrate with both the scheduler and the invitee’s calendar, so the users don’t even need to leave the meeting scheduler window to see availability.

HubSpot’s free meeting scheduler offers a direct integration with HubSpot's Smart CRM tools, email marketing, and sales leads software. Anywhere your team is sending emails, DMs, or messages, HubSpot's meeting scheduler is available — sign up here.

Popular features of HubSpot’s free meeting scheduler include:

  • Embeddable calendar widget that you can include on external site pages
  • Direct links that make it easy to share via email or messaging
  • Integration with Gmail, G Suite, and Outlook or Office 365 for Windows
  • Automated sequences to trigger emails as soon as someone schedules a meeting
  • Group meeting links to facilitate larger group meetings with ease

Setting up a calendar booking link is easy. First, create your free HubSpot account. Then connect your Office 365, Gmail, or Exchange calendar to the meetings tool. Navigate to Sales > Meetings in the HubSpot app to create a custom scheduling page.

After you've set up your scheduling page, the meetings tool will automatically populate your availability based on your connected calendar. Start using your meeting scheduling link by embedding it in your website, integrating it into your live chat widget, or sharing it in sales emails.

HubSpot’s meeting scheduler is part of Sales Hub, and you can get started with it for free. If you’re looking for more advanced features, including the AI meeting assistant, check out Professional and Enterprise editions of Sales Hub.

HubSpot’s meeting scheduler is easy to set up. Simply associate your calendar, and you’ll be good to go.

Yes, customize the meeting length, and you can have multiple meeting lengths. You can also set your desired bookable time range in your meetings link settings so meetings can only be booked during certain times.

When someone visits your meeting link, the available times on the link will appear in their unique time zone.

When you set up the meetings tool, you connect your calendar to HubSpot. When a prospect is on your meetings page, they'll see all open slots on your calendar that are marked as free. If you have events on your calendar that are set to busy, they will not show as a bookable time.

HubSpot's meetings scheduler works seamlessly with Google Workspace, Outlook, and Office 365 for Windows.

Connect with your Google Calendar or Office 365 Calendar to automatically sync availability, and put the power to book meetings in the hands of your prospects.